Office and Admin Resumes & Cover Letters

Revamp Your Resume: Administrative Assistant

Written by Miranda Pennington

Resume formats are as varied and individual as the people behind them. Your top priority is to always make sure that your resume shows the best of you: your experience, your goals, your skills, your education, and anything else exceptional or essential you bring to the table.

Check out this template from the folks at and see how you can add your individual stamp to your CV for administrative assistant positions.


Your mailing address

Your phone numbers

Your email address


(Optional; may not be necessary if you’re responding to a job posting.)

Example 1: Seeking a position as an administrative assistant in a busy environment.

Example 2: Administrative assistant position in a professional company.

Example 3: To secure the position of administrative assistant in an established company.

Profile Statement

(This is particularly useful if they haven’t requested a cover letter or there’s no place to upload one.)

Example 1: A number of years experience as an administrative assistant in a fast paced, professional environment. Proven computer skills with good working knowledge of different computer applications. An independent worker who is able to multi-task and meet deadlines efficiently and accurately. Strong problem-solving skills and initiative evident in the implementation of efficient data management systems.

Example 2: A proven record of efficiency in establishing, organizing, and managing office procedures. Proficient in a wide range of computer applications. Solid bookkeeping skills, excellent scheduling skills, and a strong background in customer relations. Recognized for the ability to manage multiple tasks and projects and successfully meet deadlines. A self-directed worker who enjoys a fast-paced work environment.

Example 3: Outstanding office skills and knowledge of office management procedures. Provided administrative and secretarial support to a large department, managed a number of simultaneous projects, and met deadlines consistently and accurately. An independent worker recognized for a proactive approach to problem solving. Proven experience in a demanding work environment dealing successfully with competing needs and different challenges.

Work Experience

Administrative Assistant, Premier Pharmaceuticals, Houston, TX; January 2012 – present

  • Provide full secretarial and administrative support to the 10-person sales department
  • Manage customer requests for information prepare departmental correspondence, documents, reports, presentations
  • Schedule and coordinate meetings and appointments
  • Draw up and distribute minutes of meetings
  • Plan and arrange travel itineraries organize functions and events
  • Track expense claims and prepare expense reports
  • Set up and maintain customer data management systems

Administrative Co-ordinator, Buckleys Property Management Company, Houston, TX; August 2008 – November 2012

  • Provided full range of secretarial and administrative support to the Managing Director plus 5 employees
  • Scheduled meetings, appointments and property viewings
  • Coordinated company events and functions
  • Handled incoming calls and correspondence
  • Prepared correspondence, documents, newsletters
  • Liaised directly with maintenance contractors, clients, tenants
  • Processed invoices and prepared payments


Dallas Baptist University, Dallas, TX, Bachelor of Arts 2008

Technical Skills

  • MS Word, Excel, Outlook, Powerpoint, Access
  • Typing skills (include WPM rate if known)
  • Excellent spelling and grammar skills

Core Competencies

  • Organizational and planning skills
  • Communication skills
  • Information gathering and management decision-making
  • Problem-solving
  • Flexibility
  • Reliability
  • Teamwork

Notice this template is heavy on bulleted lists. For visual variety, one option I’d recommend is choosing a paragraph format for either the position descriptions or the core competencies section.

About the author

Miranda Pennington

Miranda K. Pennington is a freelance writer and editor whose work has appeared on The Toast, The American Scholar, and the Ploughshares Writing Blog. She currently teaches creative nonfiction for Uptown Stories, a Morningside Heights nonprofit organization. She has an MFA from Columbia University, where she has also taught in the University Writing program and consulted in the Writing Center.